1. Introduction

At Euro-dk Group A/S, Kystvejen 100, 5330 Munkebo, business registration number 35401725, (“Euro-DK“), we understand the importance of treating the personal data of our customers, business partners and visitors to our website in a confidential and private manner. Euro-DK is committed to complying with the requirements and obligations in relation to data privacy in accordance with applicable law, including the EU General Data Protection Regulation (“GDPR“). Therefore, we have secure and adequate data processing procedures in place.

The data controller for the processing of your personal data is Euro-DK. Below, Euro-DK has provided an overview of the processing activities in which personal data is processed, including the purpose thereof and the legal basis.

If you have any question to this privacy and cookie policy (“Privacy Policy“) or you wish to exercise your data subject rights pursuant to Chapter III of the GDPR and according to section 8 of this Privacy Policy, please contact Euro-DK at gdpr@euro-dk.com.

2. Categories of personal data, purpose, and legal basis

2.1 Website visitors

When you visit Euro-DK’s website: www.euro-dk.com (“Website“), Euro-DK will process your personal data, such as, cookies, browser type and version, IP-address, length of visit, visited pages, etc. The purpose of using cookies is, i.a., to improve your user experience on our Website, to provide functionality, to generate statistics, to target the marketing of our products to your needs, and to remember your preferences. Find more information about your use of cookies in section 7 below.

The legal basis for processing of your personal data is Euro-DK’s legitimate interests. Euro-DK’s assessment is that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) of the GDPR. The legitimate interests pursued are to provide you a website that works optimally, gives you a good website experience and non-intrusive marketing activities. In certain cases, the legal basis for the processing of your personal data in this regard is your consent, which you will be asked to give when you visit the Website, cf. Art. 6(1)(a) of the GDPR.

2.2 Contact persons at customers and other business partners

As a contact person at customers or other business partners, Euro-DK processes your personal data when you communicate with Euro-DK, e.g., via emails in connection with Euro-DK’s existing contractual relation with the company you are employed with or in connection with the conclusion or termination of a contract. Euro-DK processes ordinary personal data about you, including your name, email address, telephone number, position, etc.

The legal basis for such processing of your personal data is that the processing is necessary for the purposes of legitimate interests pursued by Euro-DK and it is Euro-DK’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) of the GDPR. Euro-DK’s legitimate interests are fulfilment of our contractual obligations, maintaining and enhancing customer relationships, invoicing for the Euro-DK services provides to your company and/or vice versa, communicating with you if you have any questions related to our services or vice versa, and for documentation purposes in the event you agree on matters relating to our services in writing via e-mail.

In some cases, processing of personal data is necessary in order to comply with a legal obligation to which Euro-DK is subject, for instance in relation to the obligation on the preservation of accounting records pursuant to the Danish Bookkeeping Act. In such case, the legal basis for the processing is Art. 6(1)(c) of the GDPR.

2.3 Online contact form inquiries

When you use our online contact form, we process the information you provide in order to deal with your inquiries, such as name, e-mail address, phone number, content of your inquiry, etc.

Euro-DK will not process special categories of personal data (sensitive personal data) about you, e.g. health information, unless you have provided us with such information in your inquiry. Euro-DK kindly encourages you not to send us such sensitive personal data.

The legal basis for processing of the personal data is Euro-DK’s legitimate interests. Euro-DK’s assessment is that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) of the GDPR. The legitimate interests pursued are to provide support to our customers and business partners by answering the inquiries and business development.

3. Recipients of your personal data

Where relevant, Euro-DK may disclose or transfer your personal data to affiliates of Euro-DK, business partners or other collaborators for business purposes. Such third parties also include social media providers, as described in section 6 below.

In certain specific cases, e.g., in connection with disputes, including when the disclosure of your personal data is necessary for the establishment, exercise or defence of Euro-DK’s legal claims, Euro-DK may disclose your personal data to its advisers or other relevant third parties provided it is deems necessary and lawful.

Certain recipients process personal data on behalf of Euro-DK and may only process your personal data in accordance with documented instructions given by Euro-DK and further terms and conditions stated in a data processor agreement entered into with Euro-DK. These data processors are not permitted to process your personal data for their own purposes.

4. Transfer of your personal data to a third country (outside of EU/EEA)

In certain cases, your personal data may be transferred to countries outside of the EU/EEA. Euro-DK ensures that such transfer will be carried out in accordance with the applicable data protection laws. This entails that any party outside of the EU/EEA that will receive your personal data will ensure an adequate level of protection, for example, by entering into the EU standard contractual clauses with Euro-DK. Euro-DK will ensure the implementation of supplementary safeguards if deems necessary in the specific case. You may receive a copy of the legal basis for such transfers upon request. Please contact gdpr@euro-dk.com.

5. Storage of your personal data

Euro-DK will only store your personal data as long as it is deems necessary to fulfil the purposes for processing of your personal data.

5.1 Website visitors

Personal data collected via cookies through use of our Website are stored for different periods depending on the type and purpose of the cookie in question. See section 6 below and the cookie declaration available in the cookie banner on our Website (found by clicking on the “Cookies” banner in the left top corner of the Website).

Personal data collected in relation to the use of social media will be erased when the content is deleted or when you withdraw your response to our content (likes, sharing, etc.). See more in section 7 below.

5.2 Contact person at customers or other business partners

If you are a contact person at a customer or at another business partner, Euro-DK will store personal data about you as long as Euro-DK communicates with you because you are Euro-DK’s point of contact. This includes 3 years after termination of the contractual relationship, or for a longer period if it is deems necessary for the establishment, exercise, or defence of a legal claim.

5.3 Online contact form inquiries

The inquiries from potential customers or business partners will be deleted within 3 years from the inquiry is resolved, unless it is deems necessary to store such inquiries for documentation purposes e.g., due to a dispute, including for the establishment, exercise or defence of legal claims.

The inquiries from existing customers or business partners will be deleted 3 years from the termination of the contractual relationship, unless it is deems necessary to store such inquiries for documentation purposes e.g., due to a dispute, including for the establishment, exercise, or defence of a legal claim.

5.4 Bookkeeping material

Euro-DK will store your personal data to the extent it is necessary for bookkeeping purposes such as personal data related to invoicing. Such personal data will be stored for a period of 5 years from the end of the financial year to which the accounting records relate. The purpose is to comply with the legal obligation pursuant to the Danish Bookkeeping Act.

6. Social media

Our Website use social media plug-ins (“plug-ins“) from the social networking site LinkedIn. When you visit our social media site on LinkedIn or our Website, where social media plug-ins have been installed, the social media service providers collect and process your personal data using cookies, subject to your consent to the service provider, as applicable. Such collection and processing take place even if you have no account on the social media.

If you access our Website using such a plug-in, your browser will contact the server of the underlying social networking site, load the visual presentation of the plug-in, and present it to you. While this is happening, the social networking site receives information concerning your visit to our Website, as well as further data such as your IP address. Euro-DK receives anonymous demographic and geographic statistics from the social media on the visitors on our Website and our social media sites.

Euro-DK is joint data controller, along with the social media providers, for the personal data collected and processed in connection with your visit to our social media sites and our Website. Therefore, you may contact both Euro-DK and the social media providers to exercise your rights under the GDPR. LinkedIn has the primary responsibility for ensuring compliance with the GDPR and responding to requests from visitors on LinkedIn. If you are registered as user of LinkedIn, you may exercise your rights via your account settings on LinkedIn.

We have no influence on the amount of data that social networking sites collect via an active plug-in. For more information, please consult the data privacy notice of LinkedIn at: https://www.linkedin.com/legal/privacy-policy.

7. Use of cookies

When you visit www.euro-dk.com for the first time, you will be asked to give your explicit consent to the use of cookies on the Website or decline the use of all or some of the cookies. Please note that the use of functionality cookies does not require your consent, as such cookies are necessary for the functioning of the Website. We encourage you to accept the cookies used by the Website, because it will help us improve your and other people’s experience when visiting the Website. If you decline the use of cookies, there may be a variety of functionalities on the Website, which you cannot utilize.

When you use our Website, we do not register any information that can identify you directly, such as name and address. However, we register how you navigate around the site, so we can learn more about how our site is used, and we register your IP-address, which can identify you indirectly.

7.1 What are cookies

A cookie is a text file that is sent to your browser from our Website and saved on your computer, phone or whichever device you use to access the Website. However, the meaning of the word “cookies” in this Privacy Policy and in the consent text also includes other kinds of automated data collection, e.g. Flash-cookies (Local Shared Objects), Web Storage (HTML5), JavaScripts or cookies placed by the use of other kinds of software. The word “cookies” also refers to information about MAC-addresses and other information about your device.

There are basically two types of cookies – so-called session cookies and persistent cookies. Session cookies are information units that are deleted when you close your web browser. Persistent cookies are information units that are stored on your computer until they are deleted. Persistent cookies delete themselves after a certain period, but are renewed each time you visit the Website. Euro-DK uses both session and persistent cookies.

7.2 The purpose of cookies

Cookies may be used for a number of purposes, but in essence they are used to save information about your activity on the internet. Cookies contain information that later in time can be read by a web server on the domain that issued the cookie in question. This means that the relevant website remembers you the next time you visit it.

We collect information via cookies in order to improve your user experience on our Website and products, to provide and improve usability and functionality, to generate statistics, analysis and website performance reviews, to remember your preferences, marketing purposes, tracking of your location and to customize our advertising on social media platforms. The benefit for you is that you will save time next time you visit the Website, as you do not have to enter the same information again and that the content will be adjusted to your preferences.

7.3  How long are cookies stored?

Cookies delete themselves after varying periods, but are updated automatically when you visit the Website again. Information about your online behaviour, including cookies accepted by you, will be deleted in different intervals. Please refer to the cookie declaration available in the cookie banner on our Website (found by clicking on the “Cookies” banner in the left top corner of the Website).

7.4 Third party cookies

In order to further develop and improve the Website, we use cookies from certain third parties. The purposes are preparation of statistics and analyses of online behaviour. The third parties place the cookies on your computer on our behalf and prepare the statistics, etc. Third parties (if any) used are listed in the cookie declaration available in the cookie banner on our Website (found by clicking on the “Cookies” banner in the left top corner of the Website).

7.5 Removal of cookies

You can always reject or deselect the location of cookies on your computer by changing the settings in your browser or by visiting the permanent representation of the cookie banner available on our Website (found by clicking on the “Cookies” banner in the left top corner of the Website and by clicking on “Deny” button).

Please note that if you opt out, there are numerous features and services on our Website that you cannot use because they require the Website to remember the choices you make.

Cookies that you have previously accepted can easily be deleted subsequently. If you use a personal computer with a newer browser, you can delete your cookies using the shortcut keys: CTRL + SHIFT + Delete. If the shortcut keys do not work and/or if you use a MAC, you must start by finding out which browser you are using, and then click on the relevant link with guidelines on how to opt out of cookies:

• Guidance – Firefox;
• Guidance – Google Chrome;
• Guidance – Edge;
• Guidance – Safari;
• Guidance – Explorer.

Note that if you use multiple internet browsers, you must delete cookies in all your browsers.

8. Your rights

Euro-DK has implemented a number of security measures to protect your personal data and ensure your rights. As a data subject, you can exercise the rights listed below. Please note that certain limitations may apply to your ability to exercise these rights, for example, when your right to obtain the information is found to be overwritten by essential considerations of private interests.

The Danish Data Protection Agency has prepared guidelines regarding the data subjects’ rights. The guidelines can be accessed here. However, please note that the guidelines are only available in Danish.

As a data subject you have the following specific rights, unless otherwise exceptionally provided by the data protection legislation:

• Right of access;
• Right of rectification;
• Right of erasure (“right to be forgotten”);
• Right to restriction of processing;
• Right to data portability;
• Right to object;
• Right not to be subject to a decision based solely on automated processing, including profiling.

Right to complain to the Danish Data Protection Agency

If you disagree with the way in which Euro-DK processes your personal data, you may file a complaint with the Danish Data Protection Agency using the contact details available at www.datatilsynet.dk. However, we hope that you will contact us first using the below contact details so that we may reach agreement.

Right to withdraw a former consent

If the processing of your personal data is based on your consent, cf. Art. 6(1)(a) of the GDPR, you have the right to withdraw your consent at any time. Please note that your withdrawal does not affect the lawfulness of the previous processing of your personal data which until your withdrawal has been based on your consent.

If you wish to exercise any of the above-mentioned rights, or if you wish to withdraw a former consent, you are welcome to contact us at gdpr@euro-dk.com.

9. Questions or complaints

If you have any questions relating to this Privacy Policy, you wish to exercise your rights as mentioned above, or you disagree with the way Euro-DK processes your personal data, you can contact Euro-DK at gdpr@euro-dk.com.

You can also file a complaint to the Danish Data Protection Agency, which is an independent public authority that, i.a., is responsible for monitoring and enforcing the application of the GDPR. The Danish Data Protection Agency’s contact information is available on its website: www.datatilsynet.dk.

10. Amendments to this privacy policy

Euro-DK has the right to modify this Privacy Policy regarding new technologies, regulatory requirements, or other purposes. For this reason, please visit this page periodically.

Date of the most recent version of this Privacy Policy: 10.06.2024.